Job Description

Job Description

Job Description

Length of work year: 12 months

Employment Type: Full-Time

FLSA Status: Non-Exempt

Compensation: $23.08/hour - $29.54/hour in 6 steps

Application Deadline: Open until filled

MISSION STATEMENT

Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA as an Human Resources Associate I. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives.

Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County.

Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO.

We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people?

JOB SUMMARY:

The Human Resources Associate I works under the supervision of and supports the Human Resources Manager in the execution and timely delivery of human resource functions and services. This position is responsible for performing a variety of general human resource tasks related to personnel and processing of documentation related to these functional areas of Human Resources and other related duties as required and as assigned by the Human Resources Manager.

DUTIES AND RESPONSIBILITIES:

• Consistently act as an active member of the HR team.
• Maintain a team-minded spirit and positive attitude, with a welcoming demeanor to all KCAO employees and visitors.
• Responsible for following and supporting all KCAO policies and procedures.
• Creates employee name badges, and works with program departments to communicate badge needs for keyless entry system.
• May assist with coordinating termination and exit interview processes, as requested.
• May assist with recruitment needs, including but not limited to the coordination of interviews.
• May create, track and process Personnel Action Forms (PA's) for new hires, terminations, performance evaluations, merit increases, location changes, and others as requested.
• Assists with preparations for employee events and meetings, including but not limited to onboarding, orientations, and staff training.
• May assist with the preparation of agency-wide events, including PHAT Friday meetings, Employee Appreciation Day, and the Annual Celebration of Employees, as requested.
• Maintains current record of employee information and work locations, and working in conjunction with department staff to effectively communicate accurate information.
• Accurate data entry into Human Resource Information System (HRIS) records, and compiling reports or extracting information from databases as needed.
• May assist with tracking performance evaluations, and initiating regular correspondence to supervisors and other department staff.
• File sensitive employee documents, electronically and in paper files.
• May review or conduct internal audits of personnel records, as requested.
• Utilize current technological equipment to communicate with and support the agency.
• May assist with maintaining records and logs for analysis, reporting requirements, etc.
• Keeps track of, and reports on, COVID-19 cases and exposures, in compliance with State and local regulations.
• Provides general support to the HR Manager with day-to-day functions.
• May assist with updating, organizing and purging documents on a regular basis, including but not limited to employee files and other sensitive information, in compliance with retention policies and applicable regulations.
• Perform general clerical duties, such as answering the phone, maintaining files, completing reports, performing limited typing or related duties.
• Perform other duties as assigned.

EDUCATION/EXPERIENCE REQUIREMENTS:

• High school diploma (or equivalent); AND One year experience in the Human Resources field as a paid employee.

OR

• Actively working towards an Associate's Degree in Human Resources, Business administration, or related field; AND Six months of volunteer, internship or paid employment experience in the Human Resources field.

AND

• Must have a desire to become well versed in California and applicable federal employment law and practices, as well as possess an understanding of industry trends, current practices, and new developments.

OTHER REQUIREMENTS:

• Travel and attend out of area meetings and conferences as required per the funding source(s).
• Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours.
• Meet and maintain KCAO employment requirements which include:
  • Criminal Record Clearance through the California Department of Justice, FBI and Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR) (Megan's Law).
  • Health examination with tuberculin clearance.
• Ability to be contacted outside of regularly scheduled work hours in case of emergency.

KCAO is an Equal Opportunity Employer and a Drug Free Workplace

KCAO participates in the E-Verify program that electronically confirms an employee's authorization to work in the United States that complies with the I-9 form.

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